Position Available!!! University of Florida College of Veterinary Medicine Program Assistant Opening: To apply for this position please click on the following link: http://jobs.ufl.edu/postings/55529 Job Description: This position will be responsible for assisting the personnel and program requirements of the Aquatic Animal Health Program at the University Of Florida College Of Veterinary Medicine. This includes assisting the program directors, individual support for each faculty member's scholastic and student education needs, organizing and scheduling of meetings and correspondence, distance education courses, management of permits and scheduled reports, communication with outside partners and programs associated with AAH, web site maintenance, fundraising organization, seminar scheduling, and student assistance in courses and the certificate program. Assist the program co-directors with organization and management of the AAH program requirements in meeting program goals and mission. Assist with organizing and scheduling meetings both internal and external. Provide Program first contact with students requiring assistance from program faculty or programs such as the AAH clerkship. Coordinate communication with outside vendors and partners. Coordinate and organize scheduled program quarterly reports and required state and federal permits. Program support may include overlap with duties of other members of the faculty and staff as necessary. Provide support for individual faculty teaching and research coordination needs. Assist and help to organize veterinary student courses including distance education, correspondence, and mailing of samples. Assist with course organization and implementation including SeaVet, other courses including distance education, and AAH certificate Assist with fundraising initiatives Assist with seminar series and the development of various newsletters and publications used for conferences, meetings and workshops, as well as flyers and other forms of advertisement for events. Assist with notification of events. Maintenance of website Minimum Requirements: A high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Preferred Qualifications: A Bachelor's degree in an appropriate area of specialization and two years of appropriate experience. * Must be computer proficient and have experience with Microsoft Word, Excel, Outlook, PowerPoint, Acrobat, Adobe suite and Access. * Experience with website maintenance (Wordpress) * Ability to communicate verbally and in writing; professional, pleasant and helpful * Ability to collect and compile data, and create reports * Knowledge of UF's travel policies and procedures, as well as other UF business practices. * Strong written and verbal communication skills * Ability to multitask and maintain productivity with limited supervision. This includes adhering to strict deadlines with regards to submission of reports and proposals while operating within the complex scheduling of the group. * Knowledge and experience related to marine mammal and other aquatic animal permitting processes * Experience with technical reports and funding proposals * Assistance with administrative duties including shipping and receiving of packages, printing and copying, maintenance of office materials and materials for courses, seminars, and outreach events * Ability to lift up to 50 lbs. * Assisting with maintenance of the aquatic animal health program websites, including uploading material as instructed by the supervisor. Expertise in graphic design, brochure development, video production, or development of web-based learning materials would be viewed favorably. * Participation in development of grant proposals and extension teaching materials. * Demonstrated experience with grantsmanship and a publication record are helpful. * Assistance in the preparation of teaching materials, and the planning and conduction of classroom and laboratory instructional activities of the supervisor and other program personnel. Teaching activities will also include workshops that may be provided for continuing education of veterinarians and other stakeholder groups. * Organizational skills that will facilitate development and management of records for technical reports, vehicle logs, and other program information * Strong interpersonal skills are essential. The individual will need to organize and work with students at various levels of training (undergraduate, graduate and professional students), coordinate with residents and interns, and interact effectively with the public as well as other members of the aquatic animal health program team. * Ability to use cornerstone software (as currently used within the UF Veterinary Medical Center) will be viewed favorably. Monday- Friday, 8:00 am- 5:00 pm. Hours may vary at the discretion of the supervisor or job requirements. Extended hours and some travel may be required during annual veterinary courses and conferences. Criminal Background Check Required Health Assessment is Required Thank You, Jacqueline Hurst Personnel | Office Assistant University of Florida | College of Veterinary Medicine 2015 SW 16th Avenue | Rm V1-128 PO Box 100125 | Gainesville, FL 32610 Ph. 352-294-4243 | Fax. 352-846-0600 hurstj@ufl.edu<mailto:hurstj@ufl.edu> | www.vetmed.ufl.edu<http://www.vetmed.ufl.edu/> [gator orange] [uf logo]
